تفاصيل الوظيفة

3K is a leading renewable energy engineering, procurement, and Construction Company based in Ramallah, Palestine. We are looking to hire a full-time finance and administrative assistant to provide office support to our team.

Main Duties

Financial

• Issue invoices/receipts and collect payments from customers.
• Prepare payments after reconciling the supplier's statement of account (transfers, checks . . . etc.).
• Prepare Cash and Bank Reconciliation on a daily basis.
• Record all financial transactions and prepare journal entries on a daily basis.
• Manage and audit petty cash accounts, 
• Audit and pay monthly bills; electricity, water, phones, fuels, etc.
• Prepare income tax and value-added tax (VAT) files and reports.
• Prepare the company’s monthly payroll including overtime, and salary adjustments, deductions, and prepare bank transfers in a timely manner.
• Deposit checks/cash at different banks.
• Manage/audit and track bank guarantees, LCs, loans, facilities, interest rates & bank fees.
• Support the Financial Manager in internal/external audits.
• Prepare and present various reports to management.
• Any other duties assigned by management.

Administrative

• Provide admin support to management, procurement, sales, and construction teams.
• Prepare and process official communication letters/emails with banks, suppliers, customers, insurance companies, employees, and governmental/official bodies. 
• Answer incoming telephone calls and give information to callers, take messages, or transfer calls to appropriate individuals.
• Manage insurance policies and handle claims for the company’s projects, cars, warehouses, employees, etc.
• Organize and maintain paper and electronic files, folders, and archives.
• Copy and scan documents as required.
• Run errands; e.g. paying invoices, and delivering and collecting documents.
• Manage office supplies and housekeeping.
• Prepare/ review contracts with suppliers, customers, and partners.
• Develop/update and handle administrative and human resources procedures.
• Develop/update company bylaws in accordance with Palestinian Law.
• Track and audit employee attendance, and clock-in/clock-out times.
• Track and audit company car logs through specialized software.
• Track and audit fuel expenses.
• Maintain employees’ vacation and sick leave records.
• Handle the recruitment process.
• Any other duties assigned by management.

• Bachelor’s degree in business administration, accounting, finance, or any related field.
• Technical knowledge in Administrative Management & Accounting.
• Minimum 3 years of experience in finance and administration-related fields.
• Strong communication skills in English and Arabic.
• Good knowledge of MS Office, medium level in MS Excel is compulsory.
• Ability to learn quickly and work under pressure independently or in a team.
• Highly organized and detail-oriented.
• Valid driver’s license.